Retail

One of the biggest challenges in retail is gathering and understanding the customer and doing so accurately across all sales channels. Not knowing your customer will convert into having an inaccurate inventory in both product assortment and quantity per product. This is crucial and will have a devastating impact on your margins, being that capital will be tied in useless stock with little to none inventory sell-through. Merchandise will get discounted below your product profit margins to cover your losses, or even worse, disposed of as wastage.

Seven Hives is a perfect answer for any retail businesses that are looking to grow their e-commerce and retail stores. We offer a full package Point-of-Sale solution, with in-house ready touchscreen POS cashier stations. Additionally, full integration is possible with state of the art mobile devices with touch screens, barcode scanners, receipt printers, and label printers. You will be able to track customer buying patterns, both online and in multi location stores, and fill up your stock accordingly.

Point of Sales

Retail businesses are struggling with outdated tills and manual counting of cash at the end of the day that does not add up. Furthermore, keeping track of what items are being sold is tedious and manual, but it is very important to identify customer behaviors for restocking the inventory correctly.

Seven Hives ERP offers a POS-module that is seamlessly integrated with Seven Hives ERP and offers a retail solution that will help you grow and manage your store. It has a touch-friendly Point-of-Sales interface which is linked to billing, payments and inventory. You can manage settings like multi-currency, cash handling, taxes and VAT and Terms and Conditions for multiple locations. POS features also work offline and sync up comfortably when you are online. It manages your inventory on an ingredient level, as well as on product level. You can handle or communicate with external payment systems, offer vouchers or even manage loyalty cards to create a strong relationship with your customers.

Accounts

Keeping track of your payable and receivables is crucial for any business, especially for a business dealing in purchasing and selling physical goods. Product-oriented businesses are dependent on having a stable revenue stream to manage their cash flow and keeping a good credit rating. This means that a single misspent payment could delay a shipment and jeopardize a delivery, resulting in customer complaints and a poor reflection of your company.

The accounts module is a financial management tool that keeps track of your accounts by providing a series of charts on multiple levels, where each level is accompanied by an individually tailored financial report. It has the features to help you oversee your business expenses, overview taxes, and overall profitability. Staying up-to-date with all financial information related to your company has never been easier.

Billing

  • Sales Invoice
  • Purchase Invoice
  • Payment Request
  • Payment Entry
  • Accounts Receivable
  • Accounts Payable

Accounts and Statements

  • Trial Balance
  • Balance Sheet
  • Cash Flow
  • Profit and Loss Statement
  • Journal Entry
  • Chart of Accounts
  • General Ledger

Banking and Payments

  • Update Bank Transaction Dates
  • Match Payments with Invoices
  • Bank Reconciliation Statement

Taxes

  • Sales and Purchase Taxes and Charges Template
  • Tax Rules
  • Sales Register
  • Purchase Register

Budget and Cost Center

  • Chart of Cost Centers
  • Budgeting Tool

Reports and Analytics

  • Gross Profit
  • Purchase Invoice Trends
  • Sales Invoice Trends
  • Budget Variance Report
  • Monthly Distribution

Supplier Management

Supply Chain Management is essential to keep your distribution business streamlined and profitable. The struggle lies in structuring different parameters such as lead times and product variants, especially when you are dependent on several suppliers to supply goods to multiple stores.

Supplier Management is essential to master to keep your inventory fully and accurately stocked in order to meet customer demands. The struggle lies in organizing different parameters such as delivery lead times, price points, product variants and assessing these correctly for multiple suppliers. Benchmarking and choosing the right supplier is a complex and time-consuming task, especially when your business is dependent on supplying goods to numerous clients with multiple stores.

Supplier

  • Supplier Type
  • Contact
  • Address
  • Setup
  • Items and Pricing

Purchasing

  • Material Request
  • Request for Quotation
  • Supplier Quotation
  • Purchase Order

Items and Pricing

  • Item
  • Product Bundle
  • Price List
  • Item Group
  • Item Price
  • Shipping Order
  • Pricing Rule

Contract Life cycle Management

  • Buying Settings
  • Terms and Conditions Template
  • Purchase Taxes and Charges Template

Analytics

  • Purchase Analytics
  • Supplier Sales Analytics
  • Purchase Order Trends

Sales

Managing several potential clients and keeping them in your sales pipeline is not an easy task. Sending proposals and quotations in an expeditious manner is key to engaging your clients and maintaining their trust. It is important to obtain accurate information, such as product cost and delivery times, and present them to the client promptly. The challenge is to get input from several departments and stakeholders within the organization, which is difficult if the information structure is built around legacy and incompatible IT systems. Some organizations are dependent on one or more key stakeholders that hold the information locally on their workstations. This integral information will be impossible to obtain if they are ill, or worse, leave the company.

Seven Hives ERP Sales module is closely integrated with other modules, which effectively gives you a detailed overview of the business. Accurate product pricing and order delivery can easily be calculated and presented to the client without effort. This is the benefit of having one unified system that centralizes key information across all departments. Everybody with access and training will able to extract needed information, eliminating local information dependency. Furthermore, you will easily be able to keep track of customer demands and your own supply needs with analytics and projection tools. Customer satisfaction is of utmost priority for any organization where marketing and sales activities are linked to e-commerce and store management needs to be monitored.

Sales

  • Quotation
  • Sales Order

Customer

  • Customer Group
  • Contact
  • Address

Items and Pricing

  • Item
  • Product Bundle
  • Price List
  • Item Group
  • Item Price
  • Shipping Rule
  • Pricing Rule

Setup

  • Selling Settings
  • Campaign
  • Terms and Conditions Template
  • Sales Taxes and Charges Template
  • Industry Type

Analytics

  • Sales Analytics
  • Sales Funnel
  • Customer Acquisition and Loyalty
  • Quotation Trends
  • Sales Order Trends

Other Reports

  • Lead Details
  • Customer Addresses and Contacts
  • Ordered Items to Be Delivered
  • Sales Person-wise Transaction Summary
  • Item-wise Sales History
  • BOM Search
  • Inactive Customers
  • Available Stock For Packing Items
  • Pending SO Items For Purchase Request
  • Customer Credit Balance

Inventory Management

Balancing between having too much or too little stock is a common problem for most retailers. Being over or under stocked could be devastating in terms of product delivery, tying capital in unused goods and warehouse space utilization. Managing your stock levels correlates to matching the demands of your customer to a satisfactory level while reducing costs. Furthermore, you need to keep track of your suppliers and their lead-time to get your material delivered when needed.

Seven Hives ERP offers retailers a range of inventory management tools to keep full visibility and an overview of their stock levels. The system gives a complete run-down starting from the customer sales order, calculating the need of goods and automatically sending real-time alerts of low stock levels. The platform will automate and simplify tasks and enable a full overview, making efficient inventory planning easy.

Stock Taking and Transactions

  • Multiple Warehouses and Stores
  • Stock Settings and Entry
  • Delivery Note
  • Purchase Receipt
  • Material Request
  • Warehouse
  • Item-wise Recommended Reorder Level

Items and Pricing

  • Item, variants, attributes, brands
  • Product Bundle
  • Price Rules, List, Discounts Rewards Points
  • Shipping Rule
  • Serial Numbers and Batching
  • Expires and Warranties

Reports and Analytics

  • Item Shortage Report
  • Items Transfer Report
  • Batch-Wise Balance History
  • Batch Item Expiry Status
  • Item Prices Report
  • Stock Ledger with detailed Stock Balance
  • Stock Projected Qty Stock Summary Report
  • Stock Ageing Report
  • Stock Analytics
  • Delivery Note Trends
  • Purchase Receipt Trends

HR and Payroll

Recruitment, payroll and general management of employees is a common struggle for most companies. The hierarchical company structure comes with numerous types of roles and responsibilities within different departments. To keep track of salaries, employee contracts, payslips, attendance and leave for both in-house and consultants can be a logistical nightmare. But it plays a crucial role and needs to be operational at all times to keep the business running smoothly.

Seven Hives ERP will define the role of your workers along with their responsibilities and salary. It will also decide the employment and salary structure of the workforce hierarchy and manage permanent, temporary, hourly paid personnel. The best part of this function is that when the information has been put into the system and predefined, all salaries, taxes, and expenses will be calculated automatically.

Employee and Attendance

  • Employee and Attendance Tool
  • Attendance
  • Upload Attendance

Payroll

  • Salary Slip
  • Payroll Entry
  • Salary Structure

Reports

  • Employee Leave Balance
  • Salary Register

Setup

  • HR Settings
  • Employment Type
  • Branch
  • Department
  • Designation
  • Daily Work Summary Settings

Training

  • Expense Claim
  • Appraisals
  • Fleet Management

Business Intelligence

Most distribution companies use multiple applications for data handling and storage, which can create inconstancies. Manual data entries can tedious and inefficient, where important data needs to be collected from multiple spreadsheets, batch tickets, accounting sources and customer purchases. Bad decisions could be made if the business data is faulty due to human error or processed incorrectly.

Seven Hives provides advanced reporting capabilities by visualizing all the data integrated into the system. Sorting huge quantities of data is no longer a monotonous task and with visual reporting tools, the process is made effortless and accurate. The reporting database is automatically updated with each transaction in the system, ensuring greater data accuracy.

Reporting

  • Lead Details
  • Customer Addresses and Contacts
  • Ordered Items to Be Delivered
  • Sales Person-wise Transaction Summary
  • Item-wise Sales History
  • BOM Search
  • Inactive Customers
  • Available Stock for Packing Items
  • Pending SO Items For Purchase Request
  • Customer Credit Balance

Seven Hives ERP Also Includes

  • Assets
  • Project
  • Role Based Access
  • Field Level Customization
  • Customized Print
  • Email Integration
  • Rep Sharedort Builder
  • Calendar
  • Customer, Vendor Portal
  • Downloadable Backups
  • Payment Integration
  • Workflow Engine
  • Custom Fields
  • Extensible Custom Scripts
  • Gantt and Kanban View
  • Email Alerts
  • Finance Analytics
  • Website and Web Forms