Product Distribution

For distribution companies, the most common issues they encounter revolve around resource administration for warehousing, barcoding, inventory listing and shipping. Outdated IT- information systems have shown to be inadequate and ineffective when handling these tasks. Distributors have in general a large part of their net worth capitalised in their current product stock. This means that a streamlined inventory management system is essential in order to run a successful product distribution business.

Seven Hives gives you the ability to get a complete overview of all functions and crucial parameters such as stock availability, replenishment, procurement, sales and more, all in one place and in real-time. We are offering a precise solution for organisations who are looking for the capability of integrating different business methods, who want to grow their business on a worldwide scale and attain a strong ROI.

Inventory Management

A common problem amongst distributers is balancing their stock levels. Being over or understocked could be devastating in terms of product delivery, tying capital in unused goods and warehouse space utilisation. Managing your stock levels correlates to matching the demands of your customer to a satisfactory level, while reducing costs. Furthermore, you need to keep track of your suppliers and their lead-time to get your material delivered when needed.

Seven Hives ERP offers manufacturers a range of inventory management tools, to keep full visibility and overview of their stock levels. The system gives a complete run-down starting from the customer sales order, calculating the need of material and automatically sending real-time alerts of low stock levels. The platform will automate and simplify tasks and enable a full overview, making efficient inventory planning easy.

Stock Taking and Transactions

  • Multiple Warehouses and Stores
  • Stock Settings and Entry
  • Delivery Note
  • Purchase Receipt
  • Material Request
  • Warehouse
  • Item-wise Recommended Reorder Level

Items and Pricing

  • Item, variants, attributes, brands
  • Product Bundle
  • Price Rules, List, Discounts Rewards Points
  • Shipping Rule

Accounts

Keeping track of your payables and receivables is crucial for any business, especially for a business dealing in purchasing and selling physical goods. Product-oriented businesses are dependent on having a steady revenue stream to manage their cash flow and maintain a good credit rating. This means that a single misspent payment could delay a shipment and jeopardise a delivery, resulting in customer complaints and a poor reflection of your company.

The accounts module is a financial management tool that keeps track of your accounts, by providing a series of charts on multi-levels, where each level is accompanied by an individually tailored financial report. It has the features to help you oversee your business expenses, overview taxes, and overall profitability. Staying up-to-date with all financial information related to your company has never been easier.

Billing

  • Sales Invoice
  • Purchase Invoice
  • Payment Request
  • Payment Entry
  • Accounts Receivable
  • Accounts Payable

Accounts and Statements

  • Trial Balance
  • Balance Sheet
  • Cash Flow
  • Profit and Loss Statement
  • Journal Entry
  • Chart of Accounts
  • General Ledger

Banking and Payments

  • Update Bank Transaction Dates
  • Match Payments with Invoices
  • Bank Reconciliation Statement

Taxes

  • Sales and Purchase Taxes and Charges Template
  • Tax Rules
  • Sales Register
  • Purchase Register

Budget and Cost Center

  • Chart of Cost Centers
  • Budgeting Tool

Reports and Analytics

  • Gross Profit
  • Purchase Invoice Trends
  • Sales Invoice Trends
  • Budget Variance Report
  • Monthly Distribution

Supplier Management

Supply Chain Management is essential to keep your distribution business streamlined and profitable. The struggle lies in structuring different parameters, such as lead times and product variants, especially when being dependant on multiple suppliers to supply goods to multiple stores.

Supplier Management is essential to master, to keep your inventory fully and accurately stocked, in order to meet customer demands. The struggle lies in organising different parameters such as delivery lead times, price points, product variants and assessing these correctly for multiple suppliers at hand. Benchmarking and choosing the right supplier is a complex and time-consuming task, especially when your business is dependent on supplying goods to multiple clients with multiple stores.

Supplier

  • Supplier Type
  • Contact
  • Address
  • Setup
  • Items and Pricing

Purchasing

  • Material Request
  • Request for Quotation
  • Supplier Quotation
  • Purchase Order

Items and Pricing

  • Item
  • Product Bundle
  • Price List
  • Item Group
  • Item Price
  • Shipping Order
  • Pricing Rule

Contract Lifecycle Mangement

  • Buying Settings
  • Terms and Conditions Template
  • Purchase Taxes and Charges Template

Analytics

  • Purchase Analytics
  • Supplier Sales Analytics
  • Purchase Order Trends

Reports and Analytics

  • Gross Profit
  • Purchase Invoice Trends
  • Sales Invoice Trends
  • Budget Variance Report
  • Monthly Distribution

Sales

Managing several potential clients and keeping them in your sales pipeline is not an easy task. Sending proposals and quotations in an expeditious manner is key to engaging your clients and maintaining their trust. It is important to obtain accurate information, such as product cost and delivery times, and present to your client promptly. The challenge is to get input from several departments and stakeholders within the organisation, which is difficult if the information structure is built around legacy and incompatible IT systems. Some organisations are dependent on one or more key employees that hold the information locally on their workstations. This integral information will be impossible to obtain if they are ill, or worse, leave the company.

Seven Hives ERP Sales module is closely integrated with other modules, which effectively gives you a detailed overview of the business. Accurate product pricing and order delivery can easily be calculated and presented to the client with minimal effort. This is the benefit of having one unified system that centralises key information across all departments. Everybody with the access and training will able to extract needed information, eliminating local information dependency. Furthermore, you will easily be able to keep track of customer demands and your own supply needs with analytics and projection tools. Customer satisfaction is of the utmost priority for any organisation where marketing and sales activities, such as creating sales orders, needs to be monitored and automated.

Sales

  • Quotation
  • Sales Order

Customer

  • Customer Group
  • Contact
  • Address

Items and Pricing

  • Product Bundle
  • Price List
  • Item Group
  • Item Price
  • Shipping Rule
  • Pricing Rule

Setup

  • Selling Settings
  • Campaign
  • Terms and Conditions Template
  • Sales Taxes and Charges Template
  • Industry Type

Analytics

  • Sales Analytics
  • Sales Funnel
  • Customer Acquisition and Loyalty
  • Quotation Trends
  • Sales Order Trends

HR and Payrolls

Recruitment, payroll and general management of employees is a common struggle for most companies. The hierarchical company structure comes with numerous types of roles and responsibilities within different departments. To keep track of salaries, employee contracts, payslips, attendance and leave for both in-house and consultants can be a logistical nightmare. But it’ it plays a crucial role and needs to be operational at all times to keep the business running smoothly.

Seven Hives ERP will define the role of your workers along with their responsibilities and salary. It will also decide the employment and salary structure of the workforce hierarchy and manage permanent, temporary, hourly paid personnel. The best part of this function is that when the information has been put in the system and predefined, all salaries, taxes, and expenses will be calculated automatically.

Billing

  • Sales Invoice
  • Purchase Invoice
  • Payment Request
  • Payment Entry
  • Subscription
  • Accounts Receivable
  • Daily Activity
  • Accounts Payable

Accounts and Statements

  • Trial Balance
  • Balance Sheet
  • Cash Flow
  • Profit and Loss Statement
  • Journal Entry
  • Chart of Accounts
  • General Ledger

Banking and Payments

  • Update Bank Transaction Dates
  • Match Payments with Invoices
  • Bank Reconciliation Statement

Taxes

  • Sales and Purchase Taxes and Charges Template
  • Tax Rules
  • Sales Register
  • Purchase Register

Budget and Cost Center

  • Chart of Cost Centers
  • Budgeting Tool

Reports and Analytics

  • Gross Profit
  • Purchase Invoice Trends
  • Sales Invoice Trends
  • Budget Variance Report
  • Monthly Distribution

Business Intelligence

Most distribution companies use multiple applications for data handling and storage, which can create inconstancies. Manual data entries can be tedious and inefficient, where important data needs to be collected from multiple spreadsheets, batch tickets, accounting sources and sales orders. Bad decisions could be made if this business data is faulty due to human error or processed incorrectly.

Seven Hives provides advanced reporting capabilities by visualising all the data integrated into the system. Sorting huge quantities of data is no longer a monotonous task and with visual reporting tools, the process is made effortless and accurate. The reporting database is automatically updated with each transaction in the system, thus ensuring greater data accuracy.

Reporting

  • Lead Details
  • Customer Addresses and Contacts
  • Ordered Items to Be Delivered
  • Sales Person-wise Transaction Summary
  • Item-wise Sales History
  • BOM Search
  • Inactive Customers
  • Available Stock for Packing Items
  • Pending SO Items For Purchase Request
  • Customer Credit Balance

Seven Hives ERP Also Includes

  • Assets
  • Project
  • Role Based Access
  • Field Level Customization
  • Customized Print
  • Email Integration
  • Rep Sharedort Builder
  • Calendar
  • Customer, Vendor Portal
  • Downloadable Backups
  • Payment Integration
  • Workflow Engine
  • Custom Fields
  • Extensible Custom Scripts
  • Gantt and Kanban View
  • Email Alerts
  • Finance Analytics
  • Website and Web Forms